Microsoft 365 email archiving is a specialised service designed to store, preserve, and manage emails that are no longer actively used but must be retained for regulatory compliance, legal discovery, and operational continuity.
Provide your clients with Acronis Email Archiving, helping them meet GDPR, HIPAA, NIS 2 and other regulations, with advanced compliance functionality, legal hold, and flexible retention options across industries.
Frequently Asked Questions
Microsoft 365 email archiving is a specialised service designed to store, preserve, and manage emails that are no longer actively used but must be retained for regulatory compliance, legal discovery, and operational continuity.
In the digital age, email communication is not only widespread but also legally binding and critically informative. Businesses and organisations often face legal and regulatory requirements that mandate the retention of emails for extended periods.
These obligations can arise from various laws and regulations, including the GDPR in the EU, HIPAA in the U.S. for healthcare information, or industry-specific rules in the finance and legal sectors. Microsoft 365 email archiving helps organisations comply with these requirements by maintaining a secure, searchable archive of email communications.
Microsoft 365 email archiving involves the automated transfer of email data from live servers to a dedicated archive environment. This process typically captures every email sent and received across an organisation, indexes the content for easy search and retrieval, and applies policies that govern retention and deletion in line with legal and organisational requirements.
Archived emails are often stored in an immutable format, ensuring they cannot be altered once saved. This preserves data integrity, which is critical for legal and compliance purposes. The archive is designed to efficiently handle large volumes of data, allowing IT administrators to manage email storage without impacting server performance.
Why Choose Acronis for Microsoft 365 Email Archiving
Seamless integration: Works natively with Microsoft 365, ensuring smooth adoption and operation.
Advanced security: Protects data with strong encryption in transit and at rest.
E-discovery & compliance: Powerful search and retrieval tools support GDPR, HIPAA, and industry regulations.
Scalable & flexible: Adapts to businesses of all sizes and evolving regulatory requirements.
Unified management: Manage 25+ workloads, including backup, cybersecurity, and collaboration apps, from a single platform.
Reduced costs & reliable support: Consolidated platform lowers service delivery costs while providing expert support.
Acronis delivers comprehensive, natively integrated protection for Microsoft 365, helping MSPs enhance service offerings, ensure data integrity, and unlock new revenue opportunities.
In summary, while both email archiving and email backup are essential for complete email data management, they serve different purposes. Email archiving supports compliance and long-term data retention, while email backup protects against data loss and ensures business continuity. Organisations typically require both solutions to safeguard email data and meet operational and regulatory obligations fully.
